Administrative Manager

Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
Work with team manager, client directors and assistant client directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
Assist with arranging income and capital distributions to beneficiaries and to correctly document the same;
Check if tax calculations have been done and are on record;
Maintain and monitor diary notes and workflows;
Prepare andmaintain accurate trustand entitysummaries;
Deal with thetermination/exitingof trustsand other corporate entities;
To ensure service delivered meetscompany policyand/or service level agreement;
Participate and provide support to all new business activities;
Contribute to any relevant tasks arising out of on-going projects;
Ensure that theclient information isaccurate at all times;
Provide accurate and timely monthly reports of key management information to Management or as required;
Manage and supervise a number of administrators and trainee administrators who would typically be studying towards professional qualifications and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
Review minutes/records prepared by administrators and trainee administrators;
Act as point of contact with client directors, assistant client directors and intermediaries such as lawyers, auditors, bankers and investment managers as required;
Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
Build key relationships with client directors and assistant client directors in Jersey, ensuring the team responds swiftly to requests and manage expectations;
Contribute to the overall management of the team and business;
Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior managementpromptly;
Ensure that all compliance and mandatory training is completed within required timescales.
To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.